You can record a debit card purchase in either, I prefer to use expense. Like QuickBooks Desktop there are two ways to record an expense, Expense or Check.Ĭheck is obvious, it’s for anything that you paid for with a check.Įxpense is where you’d record an expense that you paid for with a credit card or cash. When I’m done I click the Save and Close button at the bottom of the screen. I’ll enter a $50 Staples office supplies expense like I did previously. This makes it harder to accidentally record a credit card purchase as a debit card purchase. Instead, you’ll only be able to pick from Credit Cards you’ve saved in your QuickBooks account. The biggest difference is that there’s no option to select a Bank Account. The next screen is similar to the Write Check screen. On the homepage click the Enter Credit Card Charges icon. To record an expense paid for with a credit card. Click the drop-down arrow and select a different category from the list. If the category it suggests is incorrect you can change it. It auto-filled in Office Supplies as the category. In this example QuickBooks recognized Staples. The check number gets entered next to NO., there’s also a field for the date and the amount.Ī nice thing about either version of QuickBooks is that it auto-fills the category if it recognizes the vendor. Pay to the Order Of is the person or business you’ll be paying. In the Bank Account drop-down menu you select the bank account the money is coming out of. In this example, I’m going to pretend that I used a debit card to buy $50 worth of office supplies from Staples. Click the Write Check icon on the right-hand side of the homepage. To record an expense in QuickBooks Desktop that was paid for with a debit card or check. Record an Expense in QuickBooks Desktop Debit Card / Check

Recording expenses in both versions of QuickBooks is a little different depending on how you paid for the expense. In this post, I’ll show you how to record an expense in both QuickBooks Desktop and QuickBooks Online.Īn expense is when you spend money on supplies or services for your business. So you can decide which version would work better for your business. I’ll be showing you how to do common tasks in both versions of QuickBooks. This is part of a series comparing QuickBooks Online to QuickBooks Desktop.

How to record expenses in quickbooks